Better Together Virtual Intergroup — Business Meeting Minutes

Date: August 2, 2026

Meeting Start: 7:00 PM Eastern

Chair: Russell W.

1. Opening & Roll Call

The Chair, Russell W., opened the meeting and requested an officer roll call.

• Chair: Russell W. — Present

• Vice Chair: Jenean B. — Present

• Secretary: Melvin B. — Present

• Treasurer: Carla C. — Present

The meeting opened with the Set‑Aside Prayer

2. Approval of Previous Minutes

• Motion: Secretary Melvin moved to waive the reading of the previous month’s minutes and approve them as written. “I would like to make a motion that we waive the reading of the minutes and approve them as written.”

• Second: Vice Chair Jenean B.

• Vote: Motion passed with 9 votes in favor out of 13 present.

3. Officer Reports

Chair — Russell W.

• Reported that meeting end times have improved and now consistently fall within a few minutes of the scheduled time.

• Expressed appreciation for the group’s efficiency.

Vice Chair — Jenean B.

• No report.

Secretary — Melvin B.

• No report.

Treasurer — Carla C.

Carla delivered a detailed financial report, including:

• Available balance: $8,400

• Total funds on hand (including earmarked): $14,600

• Retreat Fund: $5,000 (with an additional ~15% monthly allocation to be transferred)

• Operations Fund: ~$8,000

• Zeffy balance: $900 pending transfer

• Venmo: $305

• PayPal: Adjusted back to $400 temporarily to accommodate potential retreat refunds

• Donations: 42 donations totaling $590

• Scholarship Fund: $149

• Retreat Registrations: 37 registrations as of July 30

• Expenses: Approximately $3,000, including Sheraton deposit and retreat supplies

• Annual payments: Calendly and SignUpGenius processed this month

• World Service & Region 3 Delegate Budget: $4,500 allocated; awaiting receipts

Carla noted ongoing investigation into a U.S. Bank notice regarding an expired New Mexico filing. “The bank was notified that something had expired… hopefully it was just the tax stuff.”

No questions were raised.

4. Committee Reports

Data Tech

• No report (committee chair absent).

Host / Co‑Host Committee — Lori D.

• Rotation is progressing smoothly.

• No major updates.

SignUpGenius — Jenean B.

• All information updated and current through the end of August.

• Old contact names removed.

Zoom Training — Jenean B.

• July training had 12 sign‑ups but only 4 attendees.

• Two participants registered for the upcoming session.

• Continued outreach encouraged.

Newsletter — Sasha

• New template created by Kelly.

• Updated newsletter expected to launch in September.

Welcome Committee — Melvin B.

• The committee is functioning well.

Speaker Seekers — Christina (absent)

• The schedule is booked through November.

• Members are encouraged to check available dates if interested in sharing.

Workshops — Lori D.

• The Summer Fling event was a success.

• Holiday Party planned for December.

• Relapse & Recovery Workshop scheduled for August 29 with a four‑speaker panel.

• Retreat committees are active; six committees are currently meeting. Members invited to join.

No Disruptions Committee — Jenean B.

• Fully staffed and operating smoothly.

Facebook Page — Russell & Lori

• Increased posting activity noted.

• Reminder: No linking to outside websites or external Facebook pages.

Newcomer Meeting — Annie

• Average attendance ~30 each Sunday.

• All service positions are consistently filled.

• Strong teamwork and steady newcomer participation.

Big Book Meeting / Virtual Region / World Service

• Representatives absent due to vacation.

Region Representative — Mary Helen

• New Virtual Region chair and committees are settling in.

• Continuing work with the IGOR committee.

• Will report updates as they arise.

5. Ongoing Business

• No ongoing business.

6. New Business

Retreat Update

• 30 rooms booked out of 60 available.

• Members are encouraged to promote retreat attendance and participation in fellowship activities.

Retreat Registration Deadline

• Registration price increase moved from August 1 to September 1.

• The current rate remains $160.

No additional new business was raised.

7. Motions to Adjourn

• Motion: Jenean moved to adjourn the meeting.

• Second: Carla

• Vote: Motion passed unanimously with 15 votes.

• The meeting adjourned at 7:20 PM, setting a new efficiency record.

The meeting closed with the Serenity Prayer.

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