Agenda – 2/1/2026

1. Welcoming (start recording and AI)

• Chairperson: Russell W

2. Opening Prayer

• God, set aside everything we think we know about our Higher Power, about ourselves, about this intergroup, and our own recovery, so we may have an open mind and a new experience with all these things. Please help us see the truth.

3. Minutes – Reading / Waiver of Reading / Motion to Approve

• Secretary: Melvin B

4. Reports from Officers

• Vice Chairperson: Jenean B

• Secretary: Melvin B

• Treasurer: Carla C

5. BTVIG Committee Chair Reports (confirm all)

• Data Tech: Matthew B

• Host / Co-Host: Lori D

• Zoom Service Training: Jenean B/Matthew B

• Member Contact List: Sonya

• Newsletter: Michelle B

• Welcome Committee: Melvin B

• Speaker Seekers: Christine C

• Workshops: Lori D

• Sponsorship Committee: Open – starting in January

  • Diana H (NJ) – 862-285-7945

  • John M – 845-544-5754

• No Disruptions: Annie

• Facebook Admins: [TBD], [TBD], [TBD], [TBD], Russell, Lori D

6. BTVIG Meeting Delegates

• Newcomer Meeting Rep: Jen V

• World Service – Virtual Region Delegate: MaryHelen

• World Service Office Delegate: Cynthia D (working on exemption)

7. World Services and/or Regional Visitors

8. Ongoing Business to Review

• New training progress?

• New business meeting Zoom ID for website

9. New Business

• Call for any new business

• Retreat information – 2026 planning set to begin

10. End Meeting Motion

11. Serenity Prayer

• God, grant me the serenity to accept the things I cannot change, courage to change the things I can, and the wisdom to know the difference.

 Better Together Virtual Intergroup

Business Meeting Minutes

Date: January 4, 2026

1. Call to Order

The meeting was called to order by Russell W., Chair, who welcomed members and opened the January 4, 2026 business meeting.

2. Roll Call / Officer Attendance

• Russell W. – Chair (present)

• Jenean B. – Vice Chair (present)

• Melvin B. – Secretary (present)

• Carla C. – Treasurer (arrived later in the meeting)

3. Chair’s Opening Remarks and Amends

The Chair made an amends to the group regarding behavior during the pre-business meeting, offering an apology and stating his intention to make a personal amends to the individual involved following the meeting.

4. Set-Aside Prayer

The Set-Aside Prayer was read and shared with the group.

5. Approval of Previous Meeting Minutes

The Secretary noted that the minutes from the prior business meeting had been posted publicly and distributed via the newsletter.

Motion: To waive the reading of the previous meeting minutes and accept them as distributed.

• Made by: Melvin B., Secretary

• Seconded by: Michelle B. and Maryhelen S-G

• Vote: Motion passed by majority.

6. Officer Reports

Chair’s Report – Russell W.

• Reported successful completion of holiday marathons (Thanksgiving, December holidays, and January 1).

• Noted that the holiday party was very well received.

• Shared that several new fellowships have begun within Better Together.

• Reported strong attendance, with a peak of approximately 188 participants in a recent meeting.

Vice Chair / Co-Chair Report – Jenean B. and Lori D.

• Jenean B. expressed gratitude for the opportunity to serve and enthusiasm for the role.

• Lori D. reported:

o Three holiday marathons were held.

o A total of 36 speakers participated.

o Many attendees were new to Better Together.

o The annual holiday party exceeded 200 attendees and was highly successful.

o December was noted as a particularly busy and recovery-focused month.

Secretary’s Report – Melvin B.

• No additional report beyond the minutes.

7. Treasurer’s Report – Carla C.

Financial Summary (December 2025)

• Total funds on hand: Approximately $17,600

• Available balance (after earmarks): Approximately $12,500

• Donations:

o 55 donations totaling approximately $1,024

o Majority received via Venmo and U.S. Bank; limited PayPal activity

Fund Balances

• Retreat Fund: ~$5,000

• Operations Fund: ~$12,000

• Delegate Fund: ~$3,400

• Scholarship Fund: $50

Additional Treasurer Notes

• Monthly expenses totaled $111 (Zoom, postage, mailbox, Apple).

• Holiday marathons generated $22 in donations.

• The Newcomers Meeting generated $13 in donations.

• The Treasurer emphasized the importance of accurate minutes for banking documentation.

• It was noted that:

o Vice Chair Jenean B. needs to be added as a bank signatory.

o Russell W. continues as Chair until a replacement is found, and this should be reflected clearly in the minutes.

• Seventh Tradition donations to Virtual Region and WSO will be recalculated after updating the Prudent Reserve, per group conscience.

• No questions were raised.

(No formal motion to approve the Treasurer’s report was made.)

8. Committee Reports

Host / Co-Host Committee – Lori D.

• New hosts added: Laura W. and Melvin B.

• Hosts are alternating on Fun Fridays.

• Service coverage is running smoothly.

• January schedule is in place.

• Minor script updates were made that did not require a vote; chair script updates forthcoming.

SignUpGenius / Scheduling – Jen V.

• Rachel B. volunteered to assume SignUpGenius duties.

• A supported transition is underway.

• Scheduling updates are contingent on upcoming votes.

• Care is being taken to avoid accidental mass emails.

Training Committee – Jenean B.

• Jenean B. will work with Matthew on Zoom training coordination.

• Next training scheduled for February 2026.

• A training session is scheduled for January 11 at 4:00 PM Eastern.

• Members may attend for training or refresher and were encouraged to contact Matthew or Jenean B.

Newsletter Committee – Michelle B.

• Newsletter interest continues to grow.

• A new committee member has joined.

• Members were encouraged to submit content for inclusion.

Speaker Seeker Committee – Report via Lori D.

• Mass email to former speakers planned or underway.

• Speakers may participate again after six months.

• Calendly link provided for sign-up.

Workshops Committee – Lori D.

• Assisted with planning and execution of the Holiday Party.

• All performers are required to complete Zoom sound checks.

• Holiday Party will be held again next year.

• Next workshop planned: Abstinent Workshop.

• Annual workshop calendar and save-the-date announcements in development.

Sponsorship Committee – Lori D.

• Committee currently inactive.

• Volunteers encouraged to contact Russell W. or Jenean B.

No Disruptions Committee – Annie (Canadee-Annie)

• Seven new No Disruptors welcomed in early January.

• Committee reported to be functioning well.

Facebook Committee – Lori D. and Russell W.

• Facebook group is private and moderated.

• Members must friend Lori D. (Dolores Duramos) or Russell W. to gain access.

• Members reminded to share their Facebook name if different from meeting name.

Contact List Committee – Lori D. (for Sonya P.)

• Technical issues ongoing.

• Additional volunteers needed.

Welcome Committee – Melvin B.

• Transition reported as smooth.

• All service positions currently filled.

9. World Service / Regional Delegate Reports

Regional Delegate – Maryhelen S-G

• Regional Convention: February 20–22, 2026.

• World Service Convention: April 20–25, 2026, Albuquerque (in person).

• Cynthia expected to assume World Service delegate role.

• Assistance offered for waiver-related questions.

10. New Business

Business Meeting Zoom Information

• Discussion held regarding creating a separate Zoom ID for the Business Meeting.

Motion: To change the Business Meeting Zoom ID and post the new ID on the website.

• Made by: Jenean B.

• Seconded by: Maryhelen S-G

• Disposition: Motion tabled until February meeting.

11. Old Business

Four-Year Consideration Survey Results

Motion:
To accept the certified tally results of the Four-Year Consideration Survey and implement the approved changes.

• Made by: Lori D.

• Seconded by: Annie (Canadee-Annie)

Approved Proposals:

1. Early afterglow transition at the top of the hour

2. Reduction of readings (excluding Mondays)

3. Early selection of next day’s chair

4. On-screen timer with silent alerts

5. Flexible transition to afterglow

6. Sharing guideline regarding consecutive-day shares

• Participation: 100+ members

• Vote: 22 in favor, 3 opposed

• Result: Motion passed

12. Additional Announcements

Retreat Planning

• Retreat planning will resume.

• Committees to be reassembled.

• Save-the-date to be posted.

Newcomer Meeting Update

• New permanent Zoom login issued.

• Updated information shared in chat.

13. Adjournment

Motion: To adjourn the meeting.

• Made by: Jenean B.

• Seconded by: Maryhelen S-G

• Vote: Motion passed

The meeting closed with the Serenity Prayer.

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