Monthly Business Meeting Agenda

Template

This document is a template for a monthly business meeting agenda, structured for the

Better Together Virtual Intergroup (BTVIG), and is designed to be a fillable resource.

Pre-Meeting Chair and Officer Agenda

Date Time Location/Method

Dec 7, 2025 6:00 PM Calendar event Virtual Meeting Details:

Business Meeting BTVIG

Meeting ID: 558 759 5395

Passcode: family

The business meeting will follow a working session of the officers and any of the

committee chairs. The meeting is open to everyone but is a working session; discussion

will be with the officers and chairs only. Open questions will be allowed if time permits.

Topics for Discussion:

End of meeting handover to afterglowExplanation of the Officer Terms: As per the By-Laws Section

5 - Term of Office

Office Term Rule Description

A. Board members shall be elected to serve

for a period of two years.

1) On even-numbered years Chair and Secretary shall be elected.

2) On odd-numbered years Vice Chair and Treasurer shall be elected.

B. Newly elected officers Shall begin service at the Intergroup meeting

following their election.

C. Term Limits Board members shall serve no more than two

consecutive terms in the same office.

D. Re-eligibility After an interval of two years, a member may

again be eligible for election to their prior

office.

E. Group Representation Upon election to the board, members shall

cease to be a representative of their group

(IR), and that group shall choose a new IR.

The Better Together Virtual Intergroup Business Meeting

Start Time End Time (or earlier by motion)

Calendar event Calendar event

Position Officer Term

Chairperson Person -

Date Date

Secretary Person -

Date Date

Vice Chairperson Person -

Date DatePosition Officer Term

Treasurer Person -

Date Date

Business Meeting Agenda

Date Time Location/Methodch

Date Calendar event Virtual Meeting Details:

Place

1. Welcoming: (Start recording and AI)

○

Chairperson: Person

2. Opening Prayer:

○

God set aside everything we think we know about our higher power, about

ourselves, about this intergroup, and our own recovery so we may have an

open mind and a new experience with all these things. Please help us see

the truth.

3. Minutes: Reading / Waiver of Reading / Motion to Approve

○

Secretary: Person

4. Reports from Officers:

○

Vice Chairperson: Person

○

Secretary: Person

○

Treasurer: Person

5. BTVIG Committee Chair Reports:

○

Data Tech: Person

○

Host / Co-host: Person

○

○

Zoom Service Training: Person

Member Contact List: Person

○

Newsletter: Person

○

Welcome Committee: Person

○

○

○

○

○

Speaker Seekers: Person

Workshops: Person

Sponsorship Committee: Open

No Disruptions: Person

Person Person Person Person

Facebook: Admins: , , , ,

Person6. BTVIG Meeting Delegates:

○

Newcomer Meeting Rep: Person

○

World Service - Virtual Region Delegate: Person

○

Person Date

World Service Office Delegate: (exp )

7. World Services and or Regional Visitors:

○

Person

8. Ongoing Business to Review:

List of 5 recommendations for discussion from the script meetings.

○

Group Conscience on Motions: When a motion is to be voted on, the Chair

seeks 3 members to speak in favor "pro" and 3 members to speak not in

favor "con" on the motion with one min each to present their views. When

these 6 members have finished presenting their views there is no other

discussion to be taken the motion is to be voted on.

9. New Business:

○

Call for any new business.

○

Retreat Information - Update

○

Any member in the zoom BM room can bring up new business, to be

considered in the meeting. Make a motion, ask a question, and begin a

conversation about this BTVIG Intergroup.

10. End Meeting Motion

11. Serenity Prayer:

○

God grant me the serenity to accept the things I cannot change, courage to

change the things I can, and the wisdom to know the difference.

○

Close Meeting

Robert's Rules Hints

Term Definition

Point of Order When someone draws attention to a rule

violation in a meeting of a deliberative

assembly.

Making a Motion Statements that describe a proposed action

or decision. How to introduce: "I move that…

"

followed by a statement of the proposal.Term Definition

Seconding a Motion Required to confirm that more than one

member of the assembly wishes to discuss

the motion. No second, no motion.

Note on Voting:

●

●

●

●

Motions are approved by group conscience and are to be voted on the month after

the motion was presented.

When a motion is to be voted on, the person who made the motion must be

present and state it again without changes.

The Chair will then seek 3 members to speak in favor "pro" and 3 members to

speak not in favor "con" on the motion with one minute each to present their

views.

When these 6 members have finished presenting their views there is no other

discussion to be taken, and the motion is to be voted on.

A copy of the current BTVIG By-Laws can be found here:

Bylaws Signed 2024_copy.pdf

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